A Beginner's Guide to Party Planning
Updated: Jan 1, 2020
Eliminate stress by using these easy steps to start planning your next special occasion.
Whether you are planning a black tie event or a small gathering at your home, planning in advance is a key step to having a successful event. Here are Liz's recommendations for party planning basics.
6 MONTHS BEFORE
Select a date for your event
Determine the location of the event. If it will be at a venue, set-up tours and book the as soon as possible.
Prepare a guest list
Determine which vendors you will need and book them as soon as possible (DJ, Caterer, Bartender, Decorator, Lighting, Draping, Photographer etc)
3 MONTHS BEFORE
Send invitations to guests
Create your menu with the help of your caterer
Schedule a walk-through of the venue with your decorator to finalize details
Review all contracts and payments to ensure you understand all requirements
Create a detailed agenda that outlines all activities before, during and after the event in 15 to 30 minute increments. Provide this agenda to your event planner,decorator or other vendors
1 MONTH BEFORE
Begin purchasing party supplies, decorations, flatware etc.
Determine who has RSVPd and provide your guest count to the caterer
Send one last reminder invitation to people who have not submitted an RSVP
Call vendors to finalize any last details
WEEK OF EVENT
Call vendors to finalize any last details and verify that they have the event day agenda
Verify guest count
Follow up with venue to ensure contracted building access time
Prep decorations and supplies for the event day
DAY OF EVENT
Arrive on time at the venue
Ensure all set up is complete and food is ready for serving prior to guests arriving
Put outdoor signs in place to help guests find the event
Make sure you have cash on hand to tip vendors